Illinois Notary Primer Practice Exam

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What should a notary do if a document contains blank spaces at the time of notarization?

Ignore the blanks
Instruct the signer to fill in the blanks or mark them as "N/A"
Initial the blank spaces
Leave it to the next notary

The correct answer is: Instruct the signer to fill in the blanks or mark them as "N/A"

A notary should instruct the signer to fill in the blank spaces or mark them as "N/A" before notarizing the document. This is essential because a notarized document must be complete and clearly convey the intended content. Blank spaces can lead to ambiguities or misinterpretations of the document's meaning, potentially undermining its legal integrity. By having the signer address these blanks prior to the notarization, the notary helps ensure that the document accurately reflects the parties' intentions and is less susceptible to disputes or fraud in the future. Filling in the blanks or marking them as "N/A" also protects the notary by reducing liability and ensuring compliance with notarial standards, as notarizing an incomplete document could raise questions about its validity later on.