Illinois Notary Primer Practice Exam

What must a notary include in their journal entry?

1. Date, signer’s name, and document's final destination

2. Date, type of notarization, document description, signer’s name, and identification method

3. Only the date and signer’s name

4. Signer’s name and their address

The correct answer is: Date, type of notarization, document description, signer’s name, and identification method

The requirement for a notary to include specific information in their journal entries is crucial for maintaining accurate and reliable records of notarizations. The correct choice highlights the essential components that establish a clear and comprehensive record of each notarization performed. Including the date ensures that there is a timestamp for when the notarization took place, which is vital for both legal purposes and any potential future inquiries regarding the transaction. The type of notarization clarifies what service was rendered, whether it was a jurat, acknowledgment, or another form of notarial act. A description of the document serves as a reference, allowing anyone reviewing the journal to understand the context of the notarization. The signer’s name is necessary for identifying the individual who appeared before the notary, and detailing the identification method used (such as ID type or the testimony of a credible witness) provides verification that the signer was who they claimed to be. Together, these components create a thorough account of each notarization that a notary performs, ensuring compliance with legal requirements and safeguarding against potential disputes. This meticulous record-keeping is an essential aspect of a notary's duties, providing a foundation of trust and reliability in their services.