Illinois Notary Primer Practice Exam

What must a notary do before notarizing a document?

1. Complete the document themselves

2. Ensure signers are physically present

3. Charge a fee

4. Consult with a lawyer

The correct answer is: Ensure signers are physically present

Before a notary can notarize a document, it is essential for them to ensure that the signers are physically present. This requirement is fundamental to the notarial process, as it guarantees that the notary has the opportunity to witness the signing of the document by the individual(s) involved. Physical presence helps to confirm the identity of the signers, as the notary is responsible for verifying their identity using acceptable forms of identification. This step is critical because notarization serves as an official witness to the authenticity of the signature and the intent of the signer. Signers must be present to affirm their willingness and understanding of the document they are signing, establishing a key aspect of the notarial act. The other options do not fulfill necessary conditions for notarization. For instance, completing the document themselves is outside a notary’s role and could lead to unauthorized practice of law. Charging a fee, while permissible and often common, is not a prerequisite for the act of notarizing itself. Consulting with a lawyer may be advisable in some situations, but it is not required before the notarization occurs. Therefore, ensuring that signers are present is the vital action that must be taken prior to performing a notarization.